Run your entire event operation from one platform.
Plan your crew, manage projects, create callsheets, organize equipment and keep your entire operation connected with CrewOps.
Less administration. More production.
Your Company
Operations Overview
Crew
92
on schedule
Equipment
1,240
3 in transit
Next show
2d
Jun 14
Summer Festival
Stage build · 38 crew
Arena Production
Lighting · 21 crew
Corporate Show
AV · 12 crew
The problem
Event production is complicated. Your software shouldn't be.
Most teams still run operations across Excel, WhatsApp, email, separate calendars, PDFs and inventory spreadsheets. The result is duplicate information, planning mistakes, outdated callsheets and equipment conflicts. CrewOps brings every workflow into one central operational platform.
Duplicate information
The same data typed across five tools.
Planning mistakes
Conflicting dates nobody catches in time.
Outdated callsheets
PDFs that are already wrong by load-in.
Equipment conflicts
The same fixture booked twice.
Lost communication
Key changes buried in group chats.
Excess administration
Hours of manual updates, every week.
Platform
One platform. Your entire operation.
Projects
Keep productions, dates and operational information together in one place.
Crew
Plan employees and freelancers across every project and role.
Callsheets
Generate professional callsheets directly from project data.
Material
Manage equipment, warehouse inventory and serialized assets.
Planning
See what is happening, when, and who or what is required.
Roles & Permissions
Control exactly what each user can see and manage.
Crew planning
The right crew. At the right place. At the right time.
Organize employees, freelancers, project dates, roles and availability. CrewOps makes it simple to assign the right people to the right production and see conflicts before they happen.
- Role & function assignment per project
- Freelancer availability tracking
- Cross-project conflict visibility
Crew · Arena Production
14 assignedT. de Vries
Touring Lighter
R. Koster
Rigger (Freelance)
M. Bakker
FOH Engineer
Add crew member to this show
Arena Production · June 14
Callsheets
From planning to callsheet in seconds.
Turn project and crew information into professional, branded callsheets. Include times, locations, contact details and company branding, ready to export as PDF.
Material & warehouse
Know exactly what you own — and where it needs to go.
A complete equipment database with warehouse inventory, stock levels, purchase history and rental prices. CrewOps treats bulk and serialized equipment as first-class, so you always know what's in the warehouse and what's on a show.
QR-based workflows coming soon
Roles & permissions
Built for the warehouse, office and show site.
Administrators create roles and decide exactly which functionality each user can access. Planners, riggers, warehouse staff and freelancers each see only what they need. Custom roles adapt to any organization.
Planner
Custom role
- View projects
- Create callsheets
- Create freelancers
- View equipment
- Manage users
- Manage company settings
Your own CrewOps environment.
Every customer gets their own CrewOps environment. Company data stays separated, users and roles belong to your company, branding is configurable, and projects and equipment remain within your environment.
Office
→ planning
Warehouse
→ equipment
Crew
→ people
Production
→ execution
Operational software for real production work.
Workflow
One continuous flow, from first plan to final wrap.
Project
Define the production
Crew planning
Assign people & roles
Material planning
Reserve equipment
Callsheet
Publish & export
Production
Execute & wrap up
One source of truth
Keep all operational information in a single system.
Less administration
Cut duplicate work across spreadsheets and documents.
Better planning
See projects, crew and equipment together.
Built for events
Designed around real production workflows.
Scales with you
Configure users, roles and equipment as you grow.
Future-proof
Designed for QR workflows and financial analytics, coming soon.
Ready to bring your operation together?
Discover how CrewOps can help your team plan smarter and keep production moving.